Privacy Policy

Timboon Motors Mahindra is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Timboon Motors Mahindra manages personal information. It is structured as follows:

1. Personal information Timboon Motors Mahindra collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Timboon Motors Mahindra and complaints
10. Changes to Privacy Policy

1. Personal information Timboon Motors Mahindra collects

The main types of personal information Timboon Motors Mahindra collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Timboon Motors Mahindra such as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Timboon Motors Mahindra's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Timboon Motors Mahindra's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Timboon Motors Mahindra's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Timboon Motors Mahindra.

Timboon Motors Mahindra collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Timboon Motors Mahindra keeps of telephone calls, or emails received, or messages sent to Timboon Motors Mahindra or posted on Timboon Motors Mahindra's pages on social media);
• Timboon Motors Mahindra's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Timboon Motors Mahindra collects personal information in connection with running its business directly from the individual concerned. On occasion Timboon Motors Mahindra may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Timboon Motors Mahindra stores personal information in electronic and paper form.

Timboon Motors Mahindra uses and discloses personal information as follows:

• to source vehicles and sell them to Timboon Motors Mahindra's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Timboon Motors Mahindra's customers and prospective customers;
• to obtain products, services or information from Timboon Motors Mahindra's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Timboon Motors Mahindra knows about them);
• to operate and manage Timboon Motors Mahindra's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Timboon Motors Mahindra. For example, Timboon Motors Mahindra may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organization of events and for the purpose of obtaining advice and managing its affairs. Timboon Motors Mahindra also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Timboon Motors Mahindra uses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Timboon Motors Mahindra uses in the operation of the computer program is browsing history on Timboon Motors Mahindra's websites, name, contact information, and other information you may input into Timboon Motors Mahindra's websites. The level of human oversight Timboon Motors Mahindra provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Timboon Motors Mahindra's staff.

4. Cookies

Timboon Motors Mahindra uses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Timboon Motors Mahindra's web server. Timboon Motors Mahindra may use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Timboon Motors Mahindra's platforms and those social media platforms. Timboon Motors Mahindra's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Timboon Motors Mahindra's website.

5. Links to other websites

Timboon Motors Mahindra's website may contain links to third party websites. Timboon Motors Mahindra does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Timboon Motors Mahindra and do not wish to receive these communications from Timboon Motors Mahindra in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Timboon Motors Mahindra.

7. Overseas transfers

Timboon Motors Mahindra's website/s are hosted in Australia. On occasion, a third party service provider Timboon Motors Mahindra engages or that Timboon Motors Mahindra is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Timboon Motors Mahindra holds about them by contacting Timboon Motors Mahindra during business hours on (03) 5598 3007 or via the contact page.

Timboon Motors Mahindra may require an individual making a request to verify their identity before processing their request.

Timboon Motors Mahindra will aim to respond to all requests promptly and within 30 days.

Timboon Motors Mahindra may refuse a request where permitted or required by law. Timboon Motors Mahindra will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Timboon Motors Mahindra and complaints

If you have any queries, concerns or complaints about how Timboon Motors Mahindra handles your personal information please contact Timboon Motors Mahindra during business hours on (03) 5598 3007 or via the contact page. Timboon Motors Mahindra may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Timboon Motors Mahindra can understand the nature of your concern. In most cases, Timboon Motors Mahindra will ask that you put your request in writing.

Timboon Motors Mahindra takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Timboon Motors Mahindra's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Phone: (03) 5598 3007
• Mailing Address: 56-58 Bailey St, Timboon, VIC, 3268

10. Changes to Privacy Policy

Timboon Motors Mahindra may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.